Businesses are thriving. After much work the way you found that your product fits into a market and that generates you have an incredible boom in sales.
But there is probably a problem you are having difficulty keeping up with all this growth.
You’re losing suppliers and wholesalers not serve time some emails. Your team (which has grown a lot in recent months) is not sure of its functions, so some things are not being done. In general, you’re tripping over your own feet on the road to success.
Which is the answer? You need to improve the management of your online projects .
To quote Wikipedia :
TheProject management is the discipline of planning, organization, motivation and control of resources in order to achieve one or more objectives.
… The first challenge for project management is to achieve the project goal and objectives within known constraints. Limiting or primary constraints are scope, time, quality and budget. The secondary challenge, and the most ambitious of all, is to optimize the allocation of resources and integrate the necessary inputs to achieve the predefined objectives.
In simple terms, online project management is the art of getting something done on time with the required quality standards and all within budget.
No needhire a fulltime person who is responsible for managing your projects.
Theremany placesstart – from helping managers to become experts in online project management , until all communication in one place and become a person who plans and improve internal processes.
If you wantstart improving your internal processes, theremany places to lookinspiration. Three of the most popular methods are covered below, along with the pros and cons of each.
It is worth noting that it is often difficultadapt a methodology for project management – may have to mix, match or modify certain rules to make it work best for your business model and equipment.
Methods of product development and project management Lean are repetitive, and usually involve creating a version (even if it is a very basic version) of the final deliverable of each cycle.
For the types of projects that will work in your business, this model does not always apply, but you can take that idea and change. As an example, instead of creating a marketing campaign of a year, you can create a project from 30 to 60 days to test a specific marketing technique for your business and measure its effectiveness before going ahead with it.
A fundamental idea of the methods of Lean isget rid of waste in the process; eliminates useless meetings, do not squander money on unnecessary deliveries and focus on deliverables that drive your business, as the prototype of a new product or an improved buying experience.
When it comes to Lean, every effort must be made quickly and correctly.
Other facets of the philosophy of Lean include:
Agile began toimplemented around 2001 thanks to Agile manifesto, and quickly gained popularity.
It is a variant of many iterative methods – a true iterative method creates a version of the final product in each cycle. Agile, small portions of the final project cycles are created, and during the project is modified based on the feedback given to the parts of the project.
Dependingthe specific project you’re working, Agile could be more useful than the Lean system, so it is goodconsider both. For example, if you’re working as head of a related project with a new product launch for flagship product, you can use Agile to check worth investing resources in it.
With a little extra work, you can create much more successful launches.
“ Waterfall model (Waterfall)” by Peter Kemp / Paul Smith-work Adapted from Paul Smith in Wikipedia . License CC by 3.0 via Commons .
Waterfall or waterfall model is the oldest and in many ways has become obsolete. The difference between this model and the others mentioned is that this works under a sequence and not a cycle.
This means that the entire project plan atbeginning, starting with the end – for example,entire development of a product until it reaches the market and customers. Then you follow those steps until the project is met.
That sounds like when most people plan, right?
The disadvantage of this style of project management is thatcan be inefficient and is based on assumptions. If you assume thathave three months to develop the product and get results, a simple miscommunication can addmonths of work, so you’llforced to plan and coordinate with all parties concerned again.
Or, for another example, if you assume your customers want a feature, you research based on that. But iffind you prefer a B feature, youforced to reviewentire timeline of your work.
Every time something like this happens during a project, think of the time you invest in re raise necessary to implement the project. This is what does not help the Waterfall model, and therefore is not considered a modern and convenient method.
There ‘s more to project management to implement the Lean or Agile model. If you do not have basic rules, use new productivity tool will not make any difference, generating your projects are out of reach.
Much of this focuses on avoiding miscommunication that can easily generate the project will not be successful. Feedback here comes into play; If you have too interested in the project, you will find a syndrome called “death by committee , ” where no one has the last word, no one can agree, and the result is a complete disaster.
The first step for proper management of feedback from everyone involved is really involved people who can make decisions on the project. Less stakeholders means less feedback to the team (and project manager) to manage. The second step is to ensure that all stakeholders have been involved before implementing voting. We’ve all been in that project in which the person A wants change, so the change is made, but then the person B wants it in a different way, then the Person C wants to go back to the way that person A wanted – to this point, everyone already intervened and created chaos, so you should avoid this.
Last but not least, the team leader or senior member must summarize the feedback, repeat and ensure that everything is clear before implementing a final decision, verifying exactly that implementation of voting should summarize and repeat the votes before to implement, make absolutely sure that everyone is on the same page.
This is a good practice of communication in general, because what one person says is not always what the other person hears. A simple email with the following lines,
“Based on our meeting, I will make these changes to the marketing campaign …”
… you can save a lot of time and energy.
Email communication is another place where problems can arise. Have formats similar to mail “If this, then we must do this” can help.
For example, instead of sending an email to your coordinator media read: “Are you wondering if you should publish eight times on Twitter tomorrow?” You can say, “If you’re asking whether we should be tweeting eight times tomorrow, the answer is yes – the tweets are in this spreadsheet …
… If you’re asking whether we should publish on Pinterest eight times tomorrow, no, but we are publishing six times and the materials are in this folder google Drive “.
There are more tips on how to improve communication via e – mail here .
Similarly, when you are delegating a task, try to anticipate questions and answer before time (either by email or internal documentation / FAQ section). This is even more important if you work with a remote computer, where team members can simply not speak directly into the cubicle.
Working in different time zones can add delays to the project because a person can ask a question during office hours, but if the other person has a different time, can respond hours later and lose time and create a funnel of communication.
It is easy to see how all those hours of waiting and coordination can throw off track a project in a few weeks.
Tools like Skitch or Jing can help explain things long distance, recording a sequence of screens showing the process, making it much faster than you and others to see and eliminate confusion.
Personally, Asana is my favorite, not only because of its flexibility -can work just as well for teams of one, three or twenty people- also because it offers the possibility that all team members make comments, attach files to tasks and comments and generate recurring tasks and color codes (and calendar views!) is free for teams of up to 15 people and then you can hire one at $ 8.33 / user per month.
Basecamp was one of the first tools online project management and is known for its ease of use. You can comment on tasks, projects and files and upload attachments to projects or tasks, ensuring that members involved are notified. You can create text documents within projects, and assign color codes for tasks or documents.
The only potential problem is Basecamp really works for unique projects no repetitive task functionality, for example). Basecamp makes sense since it began in the world of agencies and was designed to work with clients on projects that had a definite beginning and end. Currently this could mean that does not fit well into a business with several projects. In any mode, you can use Basecamp paying $ 29 / month per team.
If your team is a little less tech – savvy or need something very visual, Trello could be a good bet. Instead of being based on lists that meet at Asana and Basecamp (at least by default), Trello gives you columns where you can create individual “cards” that can be positioned in the desired column, according to their category or progress. It is customizable, as you can see in the example above.
Trello is a free and fairly comprehensive plan payment option ($ 8.33 / user per month) that unlocks additional features such as integration of applications and the ability to store larger files.
Having a business and managing your projects will always be a difficult issue, but if you organize yourself properly can make it less of a burden. Soon we will have more advice on the formation of a directive and exemplary employees, to help get a better project management and to communicate better. Nickolaisen Michelle is a freelance writer and owner of her own business in Austin, Tx.
Great article has been great to me. Thank you very much
thank you very much for your comment and much success in your project.